Catalog of Enterprise Systems

SB-272 The California Public Records Act: local agencies: inventory. (2015-2016)

Existing law, the California Public Records Act, requires state and local agencies to make their records available for public inspection, unless an exemption from disclosure applies. The act declares that access to information concerning the conduct of the people’s business is a fundamental and necessary right of every person in this state.

This bill would require each local agency, except a local educational agency, in implementing the California Public Records Act, to create a catalog of enterprise systems, as defined, to make the catalog publicly available upon request in the office of the person or officer designated by the agency’s legislative body, and to post the catalog on the local agency’s Internet Web site. The bill would require the catalog to disclose a list of the enterprise systems utilized by the agency, and, among other things, the current system vendor and product, unless, on the facts of the particular case, the public interest served by not disclosing that information clearly outweighs the public interest served by disclosure, in which case the local agency may instead provide a system name, brief title, or identifier of the system. Because the bill would require local agencies to perform additional duties, it would impose a state-mandated local program.

The California Constitution requires local agencies, for the purpose of ensuring public access to the meetings of public bodies and the writings of public officials and agencies, to comply with a statutory enactment that amends or enacts laws relating to public records or open meetings and contains findings demonstrating that the enactment furthers this purpose.

View full version here: Senate Bill No. 272


Catalog of Enterprise Systems

Vendor

Product

Purpose

DataType

Custodian

Collected

Updated

Tyler

Technology

INCODE Utility Billing Database Finance Daily Daily
Tyler

Technology

INCODE Business License

System

Database Dev SVCS Daily Daily
Tyler

Technology

EDEN Payroll & Accounting   System Database Finance Daily Daily
HDL

Companies

Sales Tax Analysis Database Finance Daily Daily
Hyland Software OnBase Enterprise Content       Management (ECM) Database City Clerk Daily Daily
Granicus Legistar Agenda Management Database City Clerk Daily Daily
 ESRI ArcGIS Geographic Information   Systems (GIS) Geo

DataBase

Admin SVCS Daily Daily

Comments are closed