Catalog of Enterprise Systems

Senate Bill (SB) 272

Existing law, the California Public Records Act, requires state and local agencies to make their records available for public inspection, unless an exemption from disclosure applies. The act declares that access to information concerning the conduct of the people's business is a fundamental and necessary right of every person in this state.

This bill would require each local agency, except a local educational agency, in implementing the California Public Records Act, to create a catalog of enterprise systems, as defined, to make the catalog publicly available upon request in the office of the person or officer designated by the agency's legislative body, and to post the catalog on the local agency's Internet website. The bill would require the catalog to disclose a list of the enterprise systems utilized by the agency, and, among other things, the current system vendor and product, unless, on the facts of the particular case, the public interest served by not disclosing that information clearly outweighs the public interest served by disclosure, in which case the local agency may instead provide a system name, brief title, or identifier of the system. Because the bill would require local agencies to perform additional duties, it would impose a state-mandated local program.

The California Constitution requires local agencies, for the purpose of ensuring public access to the meetings of public bodies and the writings of public officials and agencies, to comply with a statutory enactment that amends or enacts laws relating to public records or open meetings and contains findings demonstrating that the enactment furthers this purpose.

Full Bill Text

View the full text of SB-272 the California Public Records Act: Local Agencies: Inventory (2015 to 2016).

Catalog of Enterprise Systems

VendorProductPurposeData TypeCustodianCollectedUpdated
Tyler TechnologyINCODEUtility BillingDatabaseFinanceDailyDaily
Tyler TechnologyINCODEBusiness License SystemDatabaseDevelopment ServicesDailyDaily
Tyler TechnologyEDENPayroll and Accounting SystemDatabaseFinanceDailyDaily
HDL CompaniesN/ASales Tax AnalysisDatabaseFinanceDailyDaily
Hyland SoftwareOnBaseEnterprise Content Management (ECM)DatabaseCity ClerkDailyDaily
GranicusLegistarAgenda ManagementDatabaseCity ClerkDailyDaily
ESRIArcGISGeographic Information Systems (GIS)Geo DatabaseAdministrative ServicesDailyDaily